Grand Canyon Council arranges two proven fundraisers each year to assist our Scouts in supporting their own activities and their programs without burning a hole in their parents pockets! These programs also enable Scouts to learn the entrepreneurial and communication skills they will need as professionals and adults later in life. Both Popcorn sales and Camp Cards are efficient, safe, and tested ways to ensure that your Scouts can raise the support they need to go to camp, pay for uniforms, equipment, and learning opportunities.
Each fall, Scouts can participate in our popcorn fundraiser. Scouts and their units keep 35% of the revenue, and 35% is invested into Council programs and activities, which help to keep camp registration costs low and new materials for the programs that our Scouts enjoy year-round!
Scouts also can sell popcorn at any time year-round through the online sale system. Easily reach out to your friends and family outside of your community, it takes less than ten minutes to create your page and share it!
Each Spring Scouts can earn their own way to camp through the sale of Camp Cards, $10 coupon cards with over $100 worth of savings and free services from local business and organizations.
Units do not need to spend money upfront, they can take any cards they aim to sell, and return any undamaged, unsold cards by the end of the campaign. Scouts immediately keep their 50% commission, and the remaining revenue is reinvested into our Scout programs and activities – allowing for upgrades to facilities, new program materials, and keeping camp fees affordable for Scouts!
In addition to earned commissions, individual Scouts can earn free registrations to summer camps by reaching sales incentives!
GUIDELINES TO UNIT MONEY-EARNING PROJECTS
Please be sure to submit the Unit Money Earning Application and return it to your District Executive or Council for approval. The local council is responsible for upholding the Charter and By-laws and the Rules and Regulations of the BSA. To ensure compliance, all unit fund-raisers MUST OBTAIN WRITTEN APPROVAL from the local council NO LESS THAN 14 DAYS before the fund-raising activity. Fundraisers during popcorn and camp cards are highly discouraged and will not typically be approved without extenuating circumstances.
A unit’s money-earning methods should reflect Scouting’s basic values. Whenever your unit is planning a money-earning project, this checklist can serve as your guide. If your answer is “Yes” to all the questions that follow, it is likely the project conforms to Scouting’s standards and will be approved.
- Do you really need a fundraising project?
There should be a real need for raising money based on your unit’s program. Units should not engage in money-earning projects merely because someone has offered an attractive plan. Remember that individual youth members are expected to earn their own way. The need should be beyond normal budget items covered by dues.
- If any contracts are to be signed, will they be signed by an individual, without reference to the Boy Scouts of America and without binding the local council, the Boy Scouts of America, or the chartered organization?
Before any person in your unit signs a contract, he must make sure the venture is legitimate and worthy. If a contract is signed, he is personally responsible. He may not sign on behalf of the local council or the Boy Scouts of America, nor may he bind the chartered organization without its written authorization. If you are not sure, check with your district executive for help.
- Will your fundraiser prevent promoters from trading on the name and goodwill of the Boy Scouts of America?
Because of Scouting’s good reputation, customers rarely question the quality or price of a product. The nationwide network of Scouting units must not become a beehive of commercial interest.
- Will the fundraising activity uphold the good name of the BSA? Does it avoid games of chance, gambling, etc.?
Selling raffle tickets or other games of chance is a direct violation of the BSA Rules and Regulations, which forbid gambling. The product must not detract from the ideals and principles of the BSA.
- If a commercial product is to be sold, will it be sold on its own merits and without reference to the needs of Scouting?
All commercial products must sell on their own merits, not the benefit received by the Boy Scouts. The principle of value received is critical in choosing what to sell.
- If a commercial product is to be sold, will the fundraising activity comply with BSA policy on wearing the uniform?
The official uniform is intended to be worn primarily for use in connection with Scouting activities. However, council executive boards may approve use of the uniform for any fundraising activity. Typically, council popcorn sales or Scout show ticket sales are approved uniform fundraisers.
- Will the fundraising project avoid soliciting money or gifts?
The BSA Rules and Regulations state, “Youth members shall not be permitted to serve as solicitors of money for their chartered organizations, for the local council, or in support of other organizations. Adult and youth members shall not be permitted to serve as solicitors of money in support of personal or unit participation in local, national, or international events.” For example: Boy Scouts/Cub Scouts and leaders should not identify themselves as Boy Scouts/Cub Scouts or as a troop/pack participate in The Salvation Army’s Christmas Bell Ringing program. This would be raising money for another organization. At no time are units permitted to solicit contributions for unit programs.
- Does the fundraising activity avoid competition with other units, your chartered organization, your local council, and the United Way?
Check with your chartered organization representative and your district executive to make certain that your chartered organization and the council agree on the dates and type of fundraiser.
Update your Be a Scout Pin
Update your Be a Scout Pin- following the step by step instructions below. Access to update your pin is available to the unit key 3 (COR, Committee Chair and Scoutmaster/Cubmaster/Advisor) at the very least but it may be possible for others to update. It’s not clear exactly who can and who can’t update this info.
(Be sure to verify and/or update your pins information. To make sure possible families receive current information, units that have not had an edit in the six months leading up to re-charter will be archived and the unit will need to reactivate them)
- Go to my.Scouting.org and login to your account. (The same one you use for YPT & Scoutbook)
- In the drop-down menu (top left corner), go to Legacy Web Tools and select BeAScout. If you can edit you should be in! Starting at the top left let’s look at each section/option.
- Select the unit you want to work on ﬁrst if you are in multiple units – If you don’t like the ofﬁcial wording/name shown by default you can change to read differently under “alternate description”. (ie Troop 0509 vs Troop 509 OR Elks Lodge instead of B.P.O.E. OR however you would like to list it)
- Choose “unit” under “Unit Pin Mode” to show your contact info. Rather than the council’s.
- Be sure to set pin status to “active.” If your unit does not show up on BeAScout in your area this is most likely set to inactive. Make sure it is set to active and try again tomorrow.
- “Apply Status” – Allows someone to ﬁll out the online application (and pay) right from BeAScout. Your unit will need to decide if it wants this option or not. You will still be able to do online applications sent directly to them later even if you choose not to have this button show on your pin.
- Decide who in the unit is going to be your main contact person and make sure their contact info is correct. Down below you will mark which information you actually want to show up on the pin. Address? Phone? Email? The “Unit Meeting Address” is what will determine where it shows up on the map even if you choose not to list it.
- Do you have a unit website? You can include a link to it. Take a look at a few who do have websites to see if it’s something you might want to consider. Will it help? Do you have someone to manage it?
- Additional Unit Information – this is where you can give additional information such as when you meet. (ie – Weekly troop meetings on Th 6-7:30pm and monthly campouts every 3rd weekend) There is a limit of 140 characters, so you need to be fairly succinct. List the kind of info that will help parents make a choice. It’ll save you from having to reply to multiple requests of “When do you meet?” also.
- Don’t forget to hit SAVE in the bottom right corner when you are done. And be aware that it may take up to 24 hours for the updated information to show up. If it’s still not after 24 hrs call the Scout Service Center.
- If you are doing this for multiple units they should each be listed in the drop down menu at the top. After saving, select another unit and repeat the above steps for each additional unit.
- For Cub Scout packs: You’ll also want to go to Organization Manager (from the my.scouting main menu) and identify your pack’s gender: In Organization Manager ﬁnd the settings tab and scroll all the way to the bottom. The default is boy dens, but you can change that to all girls or a family pack (boy and girl dens). Be sure to enter an effective date or it will not update the pin.
- “Coming Soon” units are those that have turned in the unit application and paid the $60. Once ALL the paperwork, youth and adult applications are complete (including registration fees paid etc.) the unit pin should be “live” and you can then edit your pin. If not call the Scout ofﬁce for help.